Rebar Shop Administrator in Kelowna at Harris Rebar

Date Posted: 7/9/2019

Job Snapshot

Job Description



Description

Provide administrative assistance to the Branch by performing tasks that are more repetitive in nature and of less complexity. Perform support at a basic operational level regarding two or more of the essential support functions necessary for the operation of the branch, including Human Resources support, production scheduling/shipping, inventory support inside sales support, and basic accounting/bookkeeping support.

DUTIES AND RESPONSIBILITIES MAY INCLUDE

  • Demonstrate conduct consistent with Harris Rebar’s vision and values.
  • Assist with answering phones and general office administration functions.
  • Report weekly payroll hours.
  • Communicate/distribute all pertinent Human Resources information to location employees.
  • Assist with maintenance of record keeping including safety, workers compensation, etc.
  • Maintain strict confidentiality with regard to Human Resources and payroll issues.
  • Assist with administrative safety activities including the completion of first aid reports, accident investigations and other reports as needed.
  • Assist sales and estimating staff in the preparation of sales bids and project quotations.
  • Assist with coordinating shop production schedule with the Shop Manager and detailers to maximize efficiency and minimize costs.
  • Assist with arranging trucking with approved freight companies and schedule deliveries
  • Develop exceptional working relationships with customers and vendors.
  • Prepare and record necessary paperwork.
  • Assist with basic accounts payable and accounts receivable tasks.
  • Perform other duties as required by the Manager
  • Filing and Organizing of paperwork
  • Light office cleaning and organization


Requirements

MINIMUM QUALIFICATIONS AND EDUCATION REQUIREMENTS
• High school diploma or GED
• Excellent written/verbal communication skills and math skills
• Proficient in Microsoft Office applications
• Excellent interpersonal and organizational skills
• Able to coordinate multiple tasks and work under deadline pressure
• Accuracy and attention to detail are essential

PREFERRED QUALIFICATIONS AND EDUCATION
• Two year diploma from an accredited school or college

SPECIAL DEMANDS
• Overtime hours may be required.

PHYSICAL DEMANDS
• Typical office activities
• Walking, sitting, standing, bending
• Using hands to operate objects, tools, computers and other electronic equipment
• Lifting/handling computers and related equipment.

• Vision abilities including close vision and adjusting focus